Committee role and process

A committee operates autonomously under the care of its Co-Chairs and Vice-Chairs. This committee should aim at producing whatever they choose, such as a white paper, a green paper, a study, a report, ...etc and at least one event per year (webinar).

Roles & Responsibilities

  • Co-Chairs: Oversee committee operations and decision-making.

  • Vice-Chairs: Serve as substitutes when Co-Chairs are unavailable, ensuring meeting continuity.

  • Meeting Host: Must be a Co-Chair or Vice-Chair. Responsible for:

    • Facilitating the agenda.

    • Maintaining time efficiency (meetings should be concise).

    • Ensuring orderly discussion.

Membership & Communication

  • Eligibility: Open to all Global Future Nexus (GFN) members.

  • Non-Member Participation: Subject to Co-Chairs approval for specific meetings or communications.

  • Digital Collaboration:

    • Committee meeting are held over digital platforms (e.g., GFN webinar, Zoho, Webex, Voov, Zoom …)

    • Managed via WhatsApp/ WeChat groups for ongoing dialogue (or other social media).

    • Co-Chairs moderate content and approve non-member access, if any.

Scope & Autonomy

  • Focus: Committee industry/ theme-specific topics, including trends, events, reports, and initiatives.

  • Prohibited Topics: Religion, belief systems, and politics.

  • Governance: The committee autonomously determines:

    • Meeting frequency (weekly to monthly).

    • Discussion topics and outputs (e.g., reports, events, white papers).

    • Digital platforms (e.g., GFN webinar or else).

  • Chatham House Rule: All discussions are confidential. Participants may share content but not attribute statements to individuals.

Meeting Rules

  • Attendance Requirements:

    • Full name visibility (First + Last).

    • Cameras must remain on.

    • Non-compliance: Three warnings followed by removal.

  • Duration: Target ≤60 minutes; prioritize frequency over length.

  • Format:

    • Virtual (default, using GFN’s webinar or else).

    • Physical (if members are co-located, but then must be hybrid).

Meeting Procedure

  1. Pre-Meeting (15 mins prior): Host welcomes attendees individually.

  2. Meeting starts right on time, irrelevant of the number of attendees present, by respect for those who came on time.

  3. Introduction (≤30 sec/ attendee): Brief self-introductions for all participants (necessary for new participants).

  4. Agenda Review:

    • Host addresses each agenda item sequentially.

    • Open discussion per topic.

  5. Closing:

    • Address Any Other Business (AOB).

    • Confirm next meeting’s schedule/ agenda.

    • Collect names, email addresses & WhatsApp/ WeChat of new attendees, when necessary.

  6. Post-Meeting:

  • Minutes circulated by Host/ AI assistant within 48 hours (email, WhatsApp, WeChat).

  • Minutes published on Committee’s page.

Key Principles

  • Efficiency: Respect participants’ time; concise, focused dialogue.

  • Inclusivity: Transparent processes within Global Future Nexus code of ethics guidelines.

  • Security: Strict identity/ camera rules protect attendee privacy.